IEA Leadership Meeting Summary: October 21, 2003

 

  1. Website Updates:
    1. Forums have been created (IEA main forum & Summit 2003 forum)

~ IEA Forum: http://www.aweduserve.org/iea/forum1.htm

~Summit Forum: http://www.aweduserve.org/iea/forum2.htm

š You need to register for a free account and then login before you post to forums

 

b.       Press Kit will be completed by Monday 11/27

~use to promote the site to individuals/groups that we should invite to Summit

~use for media coverage information in your local area or with media contacts

 

c.       Summit Registration/Invite

~ Registration Page: http://www.aweduserve.org/iea/registration.htm

~ Invite Page: http://www.aweduserve.org/iea/summit_invite.htm

š use to pre-register Summit participants – I am adding information to get those who register to submit the following information: Name, Organization, Country, email, approximate # participating from your location.  We will try to use this information to present a visual display of participation by country the day of the Summit.

 

d.       Most people involved with the IEA leadership team have submitted to me your picture and a brief bio. To be posted on the Leadership page of the IEA website (http://www.aweduserve.org/iea/leadership.htm ) If you do not see your picture or bio. Please email it to me so I can update this page > mark@aweduserve.org

 

  1. Media Coverage for the Summit
    1. Press Kit finished by 10/27 – use to promote in your area or to promote with personal media contacts
    2. We will submit to educational listservs, newsgroups, journals, online magazines, local radio/tv, school newspapers
    3. Speak with James Burke about possible coverage contacts

 

  1. Time Zones
    1. create an international time chart (Summit times in all time zones) to display on IEA Website
    2. Some sort of inworld time display
    3. Include in email Summit Brochure (sent by 11/07)
    4. Use GMT as standard time reference

Link: TimesOwn World Clock http://www.cheqsoft.com/timesown.html (requires download)

Link: World Time Server http://www.worldtimeserver.com/

Link: World Time Zone: http://www.worldtimezone.com/  (Map)

 

  1. University of Houston students, University of Michigan students, AW Peacekeepers will serve as users and guides on day of Summit. (pictures of these helpers will be displayed on the IEA Website)

 

  1. Translation issues for the day of summit
    1. Rafael (Spanish)
    2. University of Houston translators

Link: http://world.altavista.com Babel Fish Translation Tool

 

  1. Pre-Summit Workshops
    1. Rich and Rafael will work to help people

~ AW Basics Workshops (30 minute sessions) November 3-7 & November 11-14 to help with navigation and questions prior to the day of the summit. (workshop schedule will be posted on the IEA website by 10/27)

b. Rich will conduct user/guide trainings November 14 with U of Houston and then further November 17-19 as needed.

 

 

  1. Unite will be closed November 15-19 for final preparations.  It will open for Young SIETAR pre-conference in Austin on November 19

 

  1. Summit Schedule: (all times here are GMT)

 

Start

End

Event

Location

8:30pm

8:55pm

Greetings….mingle

Unite Welcome Centre

9:00pm

9:35pm

Island Cultural Displays

Unite Cultural Islands

9:40pm

10:25pm

Breakout Special Interest Sessions

BioLearn (Bonnie) GIS

SciCentr (Margaret) Research Collaborations

Showcase (Rich) Technical Issues – Browser

Unite (Markus) Student/Teacher Collaborations

Unite, Showcase, Biolearn, SciCentr

10:30pm

Connect with SIETAR Conference live in Austin, Texas

10:35pm

11:00pm

Keynote Address (James Burke) Topic – The importance of international collaboration and an intercultural education alliance

Unite Presentation Stage

11:00pm

11:20pm

Wandering in Exhibition Space

Unite Exhibition Area

11:20pm

11:30 >

Closing (Invite to December Summit Follow Up) - Fireworks

Unite Welcome Centre

 

 

 

 

 

  1. Participant Visualization: Gather registration data (name, institution, email, location, # of participants) use to create density globe (GIS)

 

  1. Exhibition Area (Display Requirements):

Submit the following:

    1. name of world/organization/institution
    2. a short description of world/organization/institution
    3. a screenshot of the world, or a picture of the organization logo….and picture you want as a visual for your exhibit
    4. if you are exhibiting a world, provide the coordinates you want for the teleport to your world
    5. url/web address for your organization/institution

š      You may submit this information at the Summit Forum http://www.aweduserve.org/iea/forum2.htm

š      You may also mail this information to mark@aweduserve.org

š      We will also create displays for Summit participants in the IEA website on the Participants page http://www.aweduserve.org/iea/participants.htm

 

  1. Unite Cultural Island Tours
    1. start at one end and take group from island to island….mix multimedia content, vary on each island to demonstrate a wide range of capabilities in AW environment (audio, links, animations, slideshows, bots, avatars, flash, interactivity, manipulate objects, etc..)
    2. provide a few minutes at the end for questions

 

  1. Important!
    1. Invite people/groups you know…beat the bushes to help build the network
    2. Contact a media outlet to promote the event or to cover this event
    3. Get those you invite to pre-register http://www.aweduserve.org/iea/registration.htm
    4. Submit Exhibition Materials help those you invite do the same
    5. Send picture and bio for the leadership page of the IEA website
    6. Register and use the forum we have created to continue communicating with each other.

~ IEA Forum: http://www.aweduserve.org/iea/forum1.htm

~Summit Forum: http://www.aweduserve.org/iea/forum2.htm

 

ššWe will not meet again until Tuesday, November 11th (3pm VRT / 5pm GMT) in Unite.  This will be a final preparations meeting for the Summit.  In the time between please monitor and participate in the forums (check at least once a week).  Your input is important and the dialog will help us create a vibrant forum which others can join in with after the Summit.

 

Thanks for all the effort so far!  Now get out and round up some folks to come make this effort worthwhile.  I will be recruiting most of the time between now and the summit.  Please send me contact information for anyone you think we should invite and I will make sure they get an information sheet about the workshops, download and install tutorial, and the Summit Itinerary Brochure